(as of October 1997 with amendment of August 11, 1998 (approved Nov 6, 1998) )
First United Spiritualist Church of Vancouver is recognized by the B.C. Government as a Non Profit Society and are currently a Registered Charity with Revenue Canada. Our Community is run by a Board of Directors and other Volunteers.
The purpose of the Society is to foster intellectual, moral and spiritual progress through studying Spiritualism, conducting Spiritual services, holding Lyceum meetings for children, and for this purpose recognize and abide by the following principles:
- The Fatherhood of God
- The Brotherhood of Man
- Communion of Spirits and the Ministry of Angels
- The Continuous Existence of the Soul
- Personal Responsibility
- Compensation & Retribution Here or Hereafter for all Deeds Done on Earth
- Eternal Progress Open to Every Soul
That upon dissolution of the Society and after payment of all debts and liabilities, the remaining property of the Society shall be distributed or disposed of equally between:
institutions caring for visually challenged children, and
institutions caring for mentally challenged children.
The said institutions must be recognized by Revenue Canada Taxation as charitable organizations. Dissolution shall not take place unless sanctioned by at least fifty-one (51%) percent of the Members in writing, and after due written notice has been given to all Members personally.
This provision shall be unalterable.
Persons 19 years of age and older may apply for membership.
All applications for membership shall be processed as follows:
delivered to the Executive for investigation;
approved or disapproved by the Executive;
brought before the Members not less than three months from the date of application for final voting;
accepted or rejected by the Members, a majority of seventy-five (75%) percent of Members in attendance.
2. MEMBERS RIGHT TO VOTE
A Member shall be deemed in good standing, when membership fees do not exceed ninety (90) days in Arrears.
Only those Members in good standing will qualify to vote on the following motions and/or business of the Society.
election of Executive Officers of the Society
changes, additions or deletions to the Constitution and/or Bylaws of the Society
Members in good standing must have attended a minimum of three (3) General Business Meetings in the current year, in order to vote for the election of Executive Officers or to be elected as an Officer
3. MEMBERSHIP DUES AND INVALIDATION OF MEMBERSHIP UPON FAILURE TO PAY
First month membership dues shall accompany each application (to be refunded if the Application for Membership is rejected) and thereafter monthly dues shall be paid. The amount of membership dues shall be fixed at the Annual General Meeting. A person ceases to be a Member of the Society:
on his or her death, or in the case of a corporation, on dissolution
on being expelled
by tendering his or her resignation in writing, or
on having been a member not in good standing for three (3) consecutive months.
4. WITHDRAWAL FROM MEMBERSHIP
A Member may voluntarily withdraw from the Society by tendering his or her resignation in writing to the Secretary to the Society.
5. SUSPENSION AND EXPULSION FROM MEMBERSHIP
A Member who endangers the interests or reputation of the Society, or who commits a breach of the Constitution and Bylaws of the Society, may be Suspended by a seventy-five (75%) percent of the Executive.
The Executive shall immediately convene an Extra-Ordinary General Meeting of the Members, who may expel a Suspended Member, by a majority vote of seventy-five (75%) percent of those present. Should the meeting not expel a Member, then the expulsion becomes null and void. However, the Executive has the right to continue the Suspension, to be reviewed following two (2) monthly Business Meetings.
There shall be a General Business Meeting of the Society every second Monday in each and every month of the year, except the month of November. The Annual General Meeting of the Society shall be held during the month of November, the time and place to be determined by the Executive of the Society. Written notice shall be mailed to all Members for all meetings.
7. QUORUMS AND PROXIES
A Quorum shall consist of five (5) Members to include a minimum of four (4) Executives present in person. A Member shall not be represented by Proxy.
The affairs of the Society shall be managed by an Executive consisting of the following Directors: President, Vice President, Treasurer, General Secretary, Membership Secretary, three Trustees, and where applicable, the Past President. A quorum of the Executive shall be four (4) Directors. At all times the Directors shall be governed by all rules governing membership (items 1 -5 of the Bylaws).
PRESIDENT: The President shall, when present, preside at all meetings of the members of the Society and of the Executive. The President shall also be charged with the general management and supervision of the affairs and operation of the Society. The President, with officers appointed by the Executive, shall sign all documents, cheques, resolutions and membership certificates. During the absence or the inability of the President, his/her duties and powers may be exercised by the Vice President, or such other officer as the Executive may from time to time appoint for the purpose aforesaid.
VICE PRESIDENT: The Vice President shall assist in the duties of the President and assume all duties in the absence of the President.
TREASURER: The Treasurer shall prepare and present a monthly financial statement to the Membership, countersign cheques with the President, or other appointed Officers. The Treasurer shall deliver all monies received on behalf of the Society, to the Society’s bank for deposit. The Treasurer is responsible for preparing the Year End Financial Statement prior to the Annual General Meeting.
GENERAL SECRETARY: The General Secretary shall be responsible for all correspondence, records, papers, and any other documents of the Society and shall make the same available to the members at the monthly business meetings. The Secretary shall also act as Secretary to any meetings of the Executive and membership by preparing minutes of the proceedings, taking all steps required by the Executive for the purpose of convening meetings.
MEMBERSHIP SECRETARY: The Membership Secretary shall collect all membership dues, establish and maintain records of all Members, (including address and phone numbers) and assist the Treasurer, in the absence of the Treasurer, assume all duties of the Treasurer.
TRUSTEES: The duty of the Trustees is to manage all the assets of the Society including, without limiting the generality, all real estate, buildings and investments. Every six months an Audit will be carried out by two (2) Members appointed by two Trustees. To be completed May 14, and November 14 of each year.
PAST PRESIDENT: The duties of the Past President shall be to be available for counsel to the current Executive for one year. If the current President is re-elected, there will be no position of Past President.
9. APPOINTMENT OF DIRECTORS
Officers and Trustees will be elected annually at the Annual General Meeting, for the term of one year.
10. VACANCY IN EXECUTIVE
If any one of the Directors resign their office, or cease to be a member during their period of office, the Executive shall at the next General Business Meeting hold an election to fill the vacancy.
11. REMOVAL OF DIRECTORS
A Director may be removed from office by a Special Resolution and another Director may be elected, or by Ordinary Resolution appointed to serve during the balance of the term.
Whenever there is a need of the Society to borrow any money or obtain any credit, the Executive shall refer the matter to the members for discussion and vote through an Extra Ordinary Meeting.
Immediately after each Annual General Meeting, the Executive shall direct two Trustees to appoint two (2) Members to carry out the Audit of the Financial Records.
14. ORDER OF BUSINESS AT ALL MEETINGS OF THE MEMBERSHIP
The following Order of Business shall prevail at the Monthly Business Meetings:
- Opening Prayer and Roll Call,
- Payment of Membership Dues,
- Reading of Minutes and Communications,
- Propositions and Balloting for Membership,
- Financial Report,
- Committee Reports,
- Unfinished Business,
- New Business,
- Good and Welfare,
- Adjournment and Prayer.
- At all other meetings, the Order of Business shall be decided by the President.
The Seal of the Society shall be kept by the Executive who shall direct its use.
16. ALTERATION OF BYLAWS *
These Bylaws must not be altered or added to except by Special Resolution, in accordance with the B. C. Societies Act.
* the B.C. “special resolution” as:
a resolution passed in a general meeting by a majority of not less than 75% of the votes of those members of a society who, being entitled to do so, vote in person or, if proxies are allowed, by proxy.
of which the notice that the bylaws provide, and not being less than 14 days notice, specifying the intention to propose the resolution as a special resolution has been given, or if every member entitled to attend and vote at the meeting agrees, at a meeting of which less than 14 days notice has been given